SubPass is Australia's construction compliance platform. Site managers get a live dashboard showing every subcontractor's licence, insurance and white card status in real time. Subcontractors upload their documents once and share their compliance passport with any site manager via QR code or link. Scan in at any site gate. No paperwork. No chasing. No risk.
14-day free trial. Founding Member rates from $49/month for the first 50 site managers.
John Davies
Electrician
Mike Peterson
Licensed Plumber
Every SubPass subcontractor has a unique QR code linked to their compliance profile. Anyone can scan it. No account needed. Site managers who create a free account can connect with the contractor and see full document summaries including policy numbers and expiry dates.
To see full document details create a free SubPass account and connect with the subcontractor. They approve your request. You see the details once to verify. SubPass tracks everything from there automatically.
Scan their SubPass QR code on site or send them an invite by email. They receive a notification, approve your request and you are instantly connected to their live compliance profile.
At the moment of connection you view the actual certificate personally to confirm it is genuine. This is a deliberate one-time view. After verification the document is no longer accessible to you.
After verification SubPass stores the document summary on your dashboard showing policy number, insurer name, coverage amount and expiry date. The document stays with the subcontractor permanently.
Subcontractor documents are never downloaded, never stored on your device and never held by SubPass on your behalf. You verify once. SubPass tracks the rest. Automatic alerts tell you when anything is about to expire.
SubPass has grown into a full site operations platform. Here is what site managers get beyond the compliance dashboard.
Every site gets a unique QR code. Contractors scan it to sign in on arrival and out on departure. You see who is on site right now with their compliance status confirmed at the gate. Visitors without SubPass can register at the gate too.
Available on Professional and aboveIn an emergency open SubPass and see every person currently on site. Tick them off as they reach the muster point. Anyone not accounted for is flagged immediately. Share a muster report with emergency services in one tap.
Available on Business and abovePhotograph and annotate site conditions with professional tools. Arrows, circles, highlights, GPS stamping and before and after comparison. Generate branded PDF reports in one tap. Protect yourself from disputes before work starts.
Available as add-on or included in Business and aboveInvite project managers, supervisors and safety officers with role-based access. Assign them to specific sites only. Five role types give you complete control over who can see what across your account.
Available on Professional and aboveUnder Australian WHS legislation, principal contractors must verify that every subcontractor holds current licences, insurance and inductions before work begins. One expired certificate, one uninsured incident, and the liability falls on you. Most site managers are managing this through WhatsApp messages and spreadsheets.
Every new site wants your public liability certificate, your workers compensation, your white card, your trade licence. You spend hours every month finding, sending and resending the same documents. And you have no idea who still has copies of them or where they are stored.
A subcontractor whose public liability insurance lapsed three weeks ago. A white card that expired and nobody checked. These are uninsured incidents waiting to happen with legal and financial consequences that can end a business.
SubPass gives you a live compliance dashboard showing every subcontractor you work with. Green means compliant. Orange means expiring within 30 days. Red means expired or missing. You see everything in one place updated in real time. Run inductions, toolbox meetings and site gate sign in from the same platform.
SubPass is your compliance passport. Upload your documents once and share your profile with every site manager you work for via a single link or QR code. Scan in at any site gate. You decide who has access. You revoke it any time. Nobody ever holds copies of your documents.
When a site manager connects with you they view your actual certificate once to personally verify it. After that single view the document is no longer accessible to them. What remains on their dashboard is a summary only. The original certificate stays in your SubPass profile.
Site managers see policy numbers, insurer names, coverage amounts and expiry dates on their dashboard. They never see the document itself again after the initial verification. Your certificate stays yours. Always.
Every site manager who wants to see your document summary must request your approval first. You approve or decline. You revoke access any time. Instantly. No process, no delay, no explanation required.
Site Manager Walkthrough
See how to invite contractors, verify documents and manage compliance across multiple sites.
Subcontractor Profile Demo
See how to set up your compliance passport, share your QR code and sign in at site gates.
Site Gate Sign In Demo
See how the QR sign in system works at the gate including visitor registration and emergency muster.
Every connected subcontractor shown with green, orange or red status. Updated instantly when documents are uploaded or expire. No manual checks required.
Anyone can scan a subcontractor QR code to see their compliance status. No account needed. Create an account to connect and see full document summaries.
Site managers view the actual certificate once to personally verify it at the point of connection. After verification only the document summary remains on the dashboard.
Email notifications to both site managers and subcontractors at 30, 14 and 7 days before any document expires. Fully automatic. No setup required.
WorkCover standard templates built in. Subcontractors complete and sign on their own phone. PDF attendance reports generated instantly.
Unique QR code per site. Contractors scan in and out. Live attendance dashboard shows who is on site right now. Emergency muster available for Business plans.
Professional photo documentation with annotation tools and GPS stamping. Generate branded PDF reports in one tap. Available as add-on or included in Business and above.
Subcontractors approve every connection request. They see who has connected with them. They revoke access instantly. Their documents stay in their profile.
Under the Work Health and Safety Act 2011 and equivalent state legislation, principal contractors in Australia are required to verify that every subcontractor working on their site holds current and valid licences, insurance and inductions before work begins. SubPass is built specifically to help Australian site managers meet these obligations efficiently without storing sensitive subcontractor documents.
SubPass tracks public liability insurance certificates of currency, workers compensation certificates, construction induction white cards, state trade licences issued by NSW Fair Trading, the Victorian Building Authority, the Queensland Building and Construction Commission and equivalent bodies in other states. AI document parsing reads uploaded certificates automatically and extracts key details for verification.
Beyond document tracking SubPass provides digital site inductions with WorkCover standard templates, toolbox meeting management with attendance records, site gate QR sign in and out with live attendance dashboards and emergency muster capabilities. Every feature is built around Australian WHS compliance requirements.
Direct integration with NSW Fair Trading, the Victorian Building Authority, QBCC and other state licence registers for automatic real-time licence status verification.
SubPass is built for construction first. Mining, facilities management, aged care and any other compliance-heavy industry is on the roadmap.
SubPass currently works on all devices via browser. Dedicated native apps for iOS and Android are in development for an even faster on-site experience.
Join SubPass today. Founding Member pricing available for the first 50 site managers from $49 per month. Always free for subcontractors. 14-day free trial. No credit card required.
No credit card required · Australian data hosting · Cancel any time · Founding Member rates from $49/mo · Free for subcontractors forever