SubPass is Australia's compliance passport platform for construction. Site managers instantly see every subcontractor's licence, insurance and white card status in real time. Subcontractors upload their documents once and share a secure digital profile with any site manager via link or QR code. No paperwork. No chasing. No risk.
Free for subcontractors. 14-day free trial for site managers. No credit card required.
John Davies
Electrician
Mike Peterson
Licensed Plumber
Every SubPass subcontractor has a unique QR code linked to their compliance profile. Anyone can scan it. No account needed.
To see the full summary, create a free SubPass account and connect with the subcontractor. They approve your request. You see the details. Once.
Scan their SubPass QR code on site or send them an invite by email. They receive a notification, approve your request and you are instantly connected to their compliance profile.
At the moment of connection you view the actual certificate personally to confirm it is genuine. This is a deliberate one time view. After verification the document is no longer accessible to you.
After verification SubPass stores the document summary on your dashboard showing policy number, insurer name, coverage amount and expiry date. The document stays with the subcontractor permanently.
The subcontractor's documents are never downloaded, never stored on your device and never held by SubPass on your behalf. You verify once. SubPass tracks the rest. Automatic alerts tell you when anything is about to expire.
Under Australian WHS legislation, principal contractors must verify that every subcontractor holds current licences, insurance and inductions before work begins. One expired certificate, one uninsured incident, and the liability falls on you. Most site managers are managing this through WhatsApp messages and spreadsheets.
Every new site wants your public liability certificate, your workers compensation, your white card, your trade licence. You spend hours every month finding, sending and resending the same documents. And you have no idea who still has copies of them or where they are stored.
A subcontractor whose public liability insurance lapsed three weeks ago. A white card that expired and nobody checked. These are uninsured incidents waiting to happen with legal and financial consequences that can end a business.
SubPass gives you a live compliance dashboard showing every subcontractor you work with. Green means compliant. Orange means expiring within 30 days. Red means expired or missing. You see everything in one place, updated in real time.
SubPass is your compliance passport. Upload your documents once and share your profile with every site manager you work for via a single link or QR code. You decide who has access. You revoke it any time. Nobody ever holds copies of your documents.
When a site manager connects with you they view your actual certificate once to personally verify it. After that single view the document is no longer accessible to them. What remains on their dashboard is a summary only.
Site managers see policy numbers, insurer names, coverage amounts and expiry dates on their dashboard. They never see the document itself again after the initial verification. Your certificate stays in your SubPass profile.
Every site manager who wants to see your document summary must request your approval first. You approve or decline. You revoke access any time. Instantly. No process, no delay.
Site Manager Walkthrough
Videos coming soon. Register now for early access.
Subcontractor Profile Demo
Videos coming soon. Register now for early access.
On-Site QR Code Demo
Videos coming soon. Register now for early access.
Every connected subcontractor shown with a green, orange or red status indicator. Updated instantly when documents are uploaded or expire. No manual checks required.
Anyone can scan a subcontractor's QR code to see their document names and compliance status. No account needed. Create an account to connect and see full summaries.
At the point of connection site managers view the actual certificate once to personally verify it. After verification only the document summary remains on the dashboard.
Automatic email notifications to both site managers and subcontractors at 30, 14 and 7 days before any document expires. No setup required.
Create and run site inductions and toolbox meetings inside SubPass. Subcontractors complete and sign off in their own account. Export PDF attendance reports instantly.
Subcontractors approve every connection request. They see who has connected with them. They revoke access instantly with one tap. Their documents stay in their profile.
Under the Work Health and Safety Act 2011 and equivalent state legislation, principal contractors in Australia are required to verify that every subcontractor working on their site holds current and valid licences, insurance and inductions before work begins. SubPass is built specifically to help Australian site managers meet these obligations efficiently without storing sensitive subcontractor documents.
SubPass tracks the documents most commonly required by Australian construction principal contractors including public liability insurance certificates of currency, workers compensation certificates of currency, construction induction white cards, state trade licences issued by NSW Fair Trading, the Victorian Building Authority, the Queensland Building and Construction Commission and equivalent bodies in other states, and Safe Work Method Statements for high-risk construction work.
Subcontractors in Australia are required to hold public liability insurance with minimum coverage of five million dollars in most states, workers compensation insurance for any employees, a valid white card issued under the national construction induction training framework, and relevant trade licences for their specific work. SubPass makes managing and sharing these documents simple, secure and automatic while ensuring subcontractors retain complete ownership of their credentials.
We are partnering with Australian insurers to allow subcontractors to renew their public liability and workers compensation insurance directly inside SubPass. One-tap renewal. Always free for subcontractors.
Direct integration with NSW Fair Trading, the Victorian Building Authority, QBCC and other state licence registers for automatic real-time licence status verification.
SubPass is built for construction first. Mining, facilities management, aged care and any other compliance-heavy industry is on the roadmap.
Join SubPass today. Always free for subcontractors. 14-day free trial for site managers. No credit card required to get started.
No credit card required · Australian data hosting · Cancel any time · Free for subcontractors forever